Perry County Democratic Association
of Perry County

Founded in February 2005 as the Women’s Democrat Association of Perry County, the organization restructured itself in 2007 to become the Perry County Democratic Association. Through the direction of its nine member board, the association holds quarterly meetings, publishes a quarterly newsletter for Perry County Democrats, initiates and carries out community projects and plays a leadership role in facilitating democratic successes for local, state and federal candidates. The association also invites democrats to join through Family, Single, or Senior Membership levels.

Perry County Democratic Association BY-LAWS

Section 1.01 The name of the association shall be the Perry County Democratic Association.  The principal office of this association in the State of Indiana shall initially be located at P.O. Box 244, in the city of Cannelton, Perry County.

 

Section 2.01 The purpose of the Perry County Democratic Association shall be to promote harmony and solidarity among democrats, and to help organize fellow democrats of Perry County into a steadfast group, working for the principles and ideals of the Democratic Party.

 

Section 3.01(A) Members shall be residents of Perry County who possess a sincere desire to help the Perry County Democratic Party unite in its efforts to retain and attain political office.

Membership classifications shall be (1) Single (2) Couple (3) Family – parent or parents with children age 21 or under or still in college.

Section 3.01 (B) A non-resident of Perry County may join the association as an Associate Member.  Associate members shall have no voting rights and may not hold office and shall pay same dues as members.

Section 3.02 Annual Membership dues shall be:
$10.00 per single.
$20.00 per couple
$25 per family
Seniors age sixty-five (65) years or more shall pay zero (0) dues

Dues may be amended at any time by a majority vote of the Board of Directors, though no less than a quorum.

Section 3.03 The Board of Directors shall be made up of a total of no less than seven (7) members.

Section 3.04 All Board members are to serve without compensation.

 

Section 4.01 The fiscal year of the association shall begin the first day of January and end on the last day of December in each year.

 

Section 5.01 The Board of Directors shall not be personally liable for the debts, liabilities, or other obligations of the association.

Section 5.02 The Board of Directors may, by resolution duly adopted, authorize any director to enter into any contract or to execute and deliver any instrument in the name of and on behalf of the association.  Such authority may be general, or confined to specific instances.

Section 5.03 The Board of Directors may:

1. Accept on behalf of the association any contribution, gift, bequest, or devise of any type of property (“donations”), for the general and specific purposes of the association, on such terms as the Board of Directors shall approve;

b. Hold such funds or property in the name of the association, or in such nominee or nominees as the Board of Directors may appoint;
c. Collect and receive the income from such funds or property;
d. Pay the expenses of the association for the carrying on of the general and specific purposes of the association.

Section 5.04 All funds of the association shall be deposited from time to time to the credit of the association for the carrying on of the general and special purposes of the association.

Section 5.05 All checks, drafts, or orders for the payments of money, notes, or other evidences of indebtedness issued in the name of the association shall be signed by such director or other representative or officer of the association and in such manner as the Board of Directors shall from time to time by resolution determine.

Section 5.06 In the event the Perry County Democratic Association is dissolved, pursuant to Indiana law, all its debts shall be paid, and any assets remaining shall revert to the Central Committee of the Perry County Democratic Party.

 

Section 6.01 Board meetings shall be held monthly; however, there shall be no less than ten (10) regular meetings of the Board of Directors each year at a time and place mutually convenient and accessible to individuals with disabilities and to the public.  If less than a quorum is represented at any meeting, a majority of those present may adjourn the meeting without further notice.

Section 6.02 Notice of meetings of the Members shall be published at least ten (10) days prior to said meeting.

Section 6.03 A simple majority of the Board members constitutes a quorum, and the concurrence of a majority of the Board of Directors is necessary to authorize any action.  Except as may otherwise be provided in these by-laws, or by law, the act of a majority of the directors present in person at any meeting at which a quorum is present shall be the act of the Board of Directors.

Section 6.04 The annual meeting for the election of Directors and for the transaction of such other business that may properly come before the Membership, shall be held at a site determined by the Board of Directors in the month of January of each year at a time and a date to be fixed by the Board of Directors.

Section 6.05 Special Membership meetings may be called by the President when it may be considered necessary or desirable.  Notice of the special meeting shall be published at least ten (10) days prior to said meeting. 

Section 6.06 Each member over the age of 18 years shall have the right to one vote at all special or annual meetings if the member is personally present.  Associate members are not entitled to vote.   No proxy voting shall be permitted.

Section 6.07 A quorum shall consist of a simple majority of the members present.

Section 6.08 No meeting need be held by the Board of Directors to take any action required, provided not less than 2/3 of the members of the Board of Directors shall individually or collectively consent in writing to such action, and such written consent or consents are filed with the minutes of the proceedings of the Board of Directors.  Action by written consent shall have the same force and effect as action by unanimous vote of the Board of Directors.  Any certificate or other document filed under any provision of law which relates to action so taken shall state that the action was taken by unanimous written consent of the Board of Directors without a meeting, and that the Bylaws authorize the Directors to so act.  Such statement shall be prima facie evidence of such authority. 

 

Section 7.01 Other than the initial board, directors shall be elected at the annual meeting of the Members. 

Section 7.02 Terms of all directors shall be three years.  Should a vacancy occur on the Board of Directors, such vacancy may be filled by an affirmative vote of a majority of the remaining Board of Directors, though no less than a quorum.  Removal of directors for cause may similarly be effected by the remaining directors. 

Section 7.03 The officers shall consist of President, Vice-President, Treasurer and Secretary.  The offices of Treasurer and Secretary may be combined.  The officers shall be elected by an affirmative vote of a majority of the Board of Directors, though no less than a quorum.  Officers shall be elected for a one-year term.  Officers shall be elected no later than the first board meeting following the annual membership meeting.

Section 7.04 The duties and powers of the officers and the Board of Directors shall be as follows:

THE PRESIDENT shall preside at all meetings of the Members and Directors at which he/she is present, and shall have general supervision over the affairs of the association.  The President can be a member of all committees.  The President shall communicate to the Board of Directors such matters and make such suggestions as may, in the Presidents opinion, tend to promote the purpose of the association.  The President shall be a full voting member at each and every regularly scheduled or special meeting of the Board of Directors and shall perform such other duties as are necessarily incident to the office of the President. 

THE VICE-PRESIDENT, in the absence of the President, shall perform all duties of the President.  The Vice-President can serve on all committees if needed, in an ex-officio capacity and shall report his/her findings to the President and/or the Board of Directors.

THE SECRETARY shall maintain all minutes of meetings and other duties as assigned by the Board of Directors.  The Secretary shall be responsible for the notice of all meetings and to keep a record of all the proceedings of the Board of Directors.  The Secretary shall be the keeper of the By-laws.  In case of the absence or disability of the Secretary for any reason, the President may appoint a Secretary pro-tem.  The Secretary shall serve as Vice-President pro-tem. 

THE TREASURER shall be responsible for and keep an account of all moneys received and expended for the use of the association.  The Treasurer shall cause all moneys received to be deposited in the name of the association.     Funds may be drawn only upon the signatures of two (2) Officers, with one (1) signature being that of the Treasurer.  The funds, books, and vouchers in his/her hands shall be at all times under the supervision of the President, Vice-President, and Secretary.  At the expiration of the Treasurer’s term of office he/she shall deliver over to the successor all books, moneys, and other property, or in the absence of a Treasurer-elect, to the President.  In case of the absence or disability of the Treasurer, the Executive Committee may together appoint a Treasurer pro-tem. The Treasurer shall be responsible for maintaining an up-to-date a list of members.  

THE DIRECTOR OF PROGRAMS shall develop programs and solicit speakers to be presented to members and invited guests.  Programs must be presented to the Board of Directors for final approval.

THE DIRECTOR OF MEMBERSHIPS shall recruit new members of the association and shall advise the Board of Directors of these members for final approval. Any member, who shall not abide by the by-laws or established rules and regulations, including payment of dues, shall be expelled from membership.

THE DIRECTOR OF COMMITTEES shall develop and oversee standing committees as established from time to time and shall notify members of their appointment on committees.    Standing Committees are those committees responsible for activities that are continuing in nature.  All Standing Committees must create an action plan to be presented to and reviewed by the Board of Directors.  Any final actions must be taken at a meeting of the Board of Directors.

Section 7.05 Except as otherwise provided by law, the powers of this association shall be exercised, its properties controlled, and its affairs conducted by the Board of Directors, which may, however, delegate the performance of any duties or the exercise of any powers to such officers, agents or advisory boards or councils as the Board of Directors may from time to time by resolution designate and/or create.

 

Section 8.01 The Perry County Democratic Association will remain neutral towards any legally filed candidate involved in an apposed primary.

Section. 8.02 Any individual member, with the exception of the elected board members, can volunteer, support, and work to elect any candidate at any time.

Section 8.03 Any elected board member can volunteer, support, endorse, and work for any candidate at any time, by submitting their intentions of possible conflict of interest in writing to the officers of the association.  Two (2) officers must acknowledge these submissions.  Submissions made by each board member will affirm that while supplying their talents for their individual choice of candidates he or she will not be representing the overall association.

 

Section 9.01 The association shall prepare and maintain correct and complete books and records of account and shall also keep minutes of the meetings and/or voted activities of the Board of Directors.  All books and records of the association may be inspected by any director, or the agent or attorney of a director, or any other properly authorized person, at any reasonable time.

 

Section 10.01 These by-laws may be amended, repealed, or altered in whole or in part by a majority vote of the total membership of the Board of Directors, at any duly organized regular monthly meeting of the Board of Directors.  The proposed change(s) shall be prepared at least seven (7) days prior to the time of the meeting at which to consider the change.

            This 9th day of March 2005
            This 13th day of February 2006
            This 12th day of March 2007

 

 

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